One of our biggest strengths is helping you get your data into the system. Once in, it becomes part of the big picture. Data coming in usually means some form of “operations” or the day-to-day business that happens. We love this and have a strong focus on helping on the operation side of the equation. We try very hard to follow a logical or linear model in helping you to get your data in and out of the system as quickly and easily as possible.
We also offer some great backend office tools and accounting features. If truth be known, the reason we are able to offer you accounting-type features is directly related to how we track your data and help you do your operations. We, at adilas.biz, are actively working on a new and more modern model for accounting as compared to the current, somewhat antiquated, double entry accounting system embraced by most companies. We can run your operations regardless if you use adilas for your accounting needs or not. If you are looking for a traditional credits and debits accounting system, we may not be your product other than for your operational needs. However, if you are willing to try a more modern and nontraditional approach to accounting, you will love what we do and where we are headed. Straight up, it is new and different and we are still pioneering on a daily basis.
Here is a little background on the traditional double entry accounting model that dates back to the fifteenth century (500+ years old). Luca Pacioli, an Italian monk (friar) wrote one of the first math text books called “Summa de Arithmetica”. In that book he explained about how the Italian merchants kept track of their sales which we now call “double entry accounting”. This guy was a genius and a math wizard for his time. Here is the kicker, this text book came out in 1494. Two years prior to that, Christopher Columbus, in 1492 sailed the ocean blue to show people that the world was round. People were just coming out of the dark ages and entering into the age of the Renaissance. The only way that businesses could track their “data” was in giant notebooks called journals and ledgers. They had large rooms with tons of paper copies and went through different processes of recording, adjusting, and posting their data between the different journals and ledgers. Sound familiar?
Basically, they were trying to track different states and statuses of the data. Some of the processes that they used to track these changes and states of the data were called “debits” (negatives) and “credits” (positives). These debits and credits were added to things called “T Accounts”. The different T Accounts made up a bigger thing called the “Chart of Accounts”. The Chart of Accounts usually had a numeric value and a name associated with it. This is how they tracked things, on paper and in different notebooks. These Chart of Accounts where then added up and used in financial documents called the “Income Statement” (profit and loss statement or P&L) and the “Balance Sheet”. The goal was to make sure that everything got recorded and accounted for. In order to make things balance, they had to do one entry on one side and then a matching entry on the other side of the T Accounts. Thus the term “double entry accounting”. This standard has been followed for years and is currently the accepted way to do accounting. As a mater of fact, most computer systems that do some form of accounting, have basically computerized the 500 year old model and added their own little tweaks to the process.
So what makes us so different? Well, we spent the first five years working on operations. The original goal had nothing to do with accounting. The goal was to start tracking inventory and other data. We wanted to be able to quickly view things, pull reports, and even be able to show where that data was or what had happened to it over time. Through a step-by-step approach to solving our own business problems, we stumbled upon a new way of doing accounting. Basically, once we had the operations in place (this is a big key), we just kept asking the question, what happens next? We would then build the system out to that level. As we kept going, the path began to be rolled out and we just kept taking the next logical steps. This process took years and years and was only possible because we kept working at it. Concepts that were only a dream or a wish started to be right in front of us and we simply reached out and grabbed them.
Adilas can virtually track objects and data over time without using the old double entry accounting model. We still simulate some of the pieces of that model, but we do not have any journals, legers, T Accounts, Chart of Accounts, and other standard accounting features that are considered traditional requirements. We don’t use the words debit or credit and we try to use as few adjustments as possible. We use technology, good data, flags, dates, checkpoints, approvals, permissions, and business mapping to run things in a linear fashion. Every entry or data object has a life-cycle and we simply track it. We are then able to go back in time and virtually ask the objects or items questions. What’s your story? Who created you? Where have you been? Where are you headed? Who are your buddies? Where do you belong? When did you finish? What is your value? And the list goes on. We call it “roll call accounting”. At the end of the day, we still produce an Income Statement (profit and loss or P&L) and Balance Sheet. We just arrived there through mapping data and running objects over time.
We are still pioneering and developing steps to the roll call accounting process. We’ve had a blast creating it and we can’t wait to share it with you! Although our accounting system is not completely finished (fully automated to the highest level), we have had many companies happily use it for years. We just keep adding new pieces that make it better and better. Remember, our main goal in providing the adilas.biz system or platform is to help you track your data. Adilas can help you with your operations, accounting, or both. The model is open and flexible.